CSKE controlled decision frame • v0.3.8

Middle School capacity and BUC building scenarios

A starting structure that connects the choices to the evidence already collected and makes the missing decision evidence visible.

Why these two decisions appear together

Separate choices

Middle School capacity and BUC building use are different service and asset decisions.

Shared constraints

They may compete for cash, debt capacity, operating room, staff, timing, and capital-program attention.

Same discipline

Each alternative needs purpose, baseline, scope, complete cost, funding, service and community effects, legal path, transition, timing, and ownership.

Wilbraham Middle School

Working decision trigger: the school is reported as over capacity. The current database does not yet contain official rated capacity, functional program capacity, or room utilization, so the degree of over-capacity is not yet verified here.

Measure	Period	Value	Status	Decision use
Middle School Enrollment	2024-10-01	613	Source Reported	School-level enrollment point; it is not a capacity measure.
Middle School Projected Enrollment	AY2025-26	614	Source Projected	Near-term projection; it is not a capacity measure.
Rated Design Capacity	CURRENT	Not loaded	Not Loaded	Needed to calculate enrollment ÷ rated capacity.
Functional Program Capacity	CURRENT	Not loaded	Not Loaded	Needed because special programs, room types, scheduling, and grade configuration may constrain usable capacity before a design limit is reached.
Room And Schedule Utilization	CURRENT	Not loaded	Not Loaded	Needed to identify where and when crowding occurs.
Enrollment By Grade And Multiyear Forecast	CURRENT_AND_FUTURE	Not loaded	Not Loaded	Needed to size and time a durable response rather than react to one total.

Asset	Parcel	Reported acres	2021 square feet	2021 critical	2021 non-critical	2021 reported deferred	2021 ten-year inflated	FY2027 Town allocation	QA exceptions
Wilbraham Middle School	4874	63.120	99,750	$38,419	$102,564	$140,983	$1,010,638	Not explicitly allocated	0

The 2021 capital-needs assessment is condition and planning evidence. It is not a capacity study, current project scope, or current estimate.

BUC working scenarios

Code	Preserved working scenario	Explicitly named assets	Evidence needed to compare
BUC-01	Consolidate into Memorial School; sell Town Hall, Little Red Schoolhouse, and the former Police/IT building.	Memorial School; Town Hall; Little Red School House; Former Police / IT Building	Consolidation design; functions and occupants moving; renovation and transition work; service continuity; legal and property restrictions; sale authority, timing, and net proceeds; recurring operating change.
BUC-02	Maintain current approach with improvements.	Current BUC building arrangement; exact improvement list not loaded	Current use, condition, utilization, accessibility, safety, service delivery, full operating cost, improvement scope, funding, sequencing, and retained flexibility for each building.
BUC-03	Sell Memorial School; evaluate redevelopment of some properties.	Memorial School; other properties are not yet specifically identified	Functions displaced; replacement locations; legal and property restrictions; redevelopment criteria; community and service effects; transition cost; timing; proceeds; meaning of “some properties.”
BUC-04	Reimagine Memorial as community center.	Memorial School	Program and service model; users; occupancy and code needs; renovation scope; operating owner; staffing; annual cost and revenue; other building effects; implementation phases; measures of community value.

$1,558,190

2021 reported deferred maintenance across four BUC assets.

$453,115

Separate original 2022–2031 inflated projection.

$768,400

Partial FY2027 explicit facility allocations across three assets.

Asset	Parcel	Reported acres	2021 square feet	2021 critical	2021 non-critical	2021 reported deferred	2021 ten-year inflated	FY2027 explicit allocation	QA exceptions
Memorial School	2733	39.997	48,895	$24,002	$1,274,063	$1,298,066	$203,551	$500,000	2
Town Hall	4561	4.809	11,446	$46,591	$176,908	$223,499	$105,859	$53,750	0
Little Red School House	4510	0.792	2,840	$6,250	$6,854	$19,354	$59,191	$214,650	1
Former Police / IT Building	2652	0.750	3,193	$5,000	$7,271	$17,271	$84,514	Not explicitly allocated	1

What the connected data changes

The database does not choose a building outcome. It improves the story by connecting school context, Town asset responsibility, capital history, scenario execution requirements, and financing—and by showing where the choices are not yet ready for financial comparison.

2,890 → 2,836 → 2,830

District enrollment from 2021–22 to 2025–26, then projected 2026–27. This does not disprove school-level crowding; it directs attention to local grade, program, room, and schedule evidence.

$1,558,190

2021 reported deferred maintenance across the four BUC assets; Memorial accounts for 83.3%.

$9,007,964

Senior Center permanent scheduled debt service: principal plus contractual interest. It demonstrates why project price alone is not complete cost.

WMS ownership and allocation: Lease of Wilbraham elementary/middle school buildings facilities and grounds; One dollar; term not to exceed twenty years; renewed July 1 2015. The loaded rule says: “Capital outlay for leased elementary and middle schools is assessed only to the town where the building is located.” Rated capacity, functional capacity, room utilization, and enrollment by grade remain not loaded.

Scenario readiness, not a financial ranking

Scenario family	Working variant	Role	Unresolved functions	Unresolved blockers	Recorded risks	Financial readiness
Option 1 - Consolidate municipal functions at Memorial	Option 1B - Developer-owned leaseback	Working change	3	4	4	Lease economics unspecified
Option 1 - Consolidate municipal functions at Memorial	Option 1A - Town-owned consolidation	Working change	3	4	0	Only the 30-year horizon is populated
Option 2 - Maintain current arrangement	Option 2A - Current arrangement	Current baseline	0	0	0	Complete cost of keeping is not loaded
Option 3 - Sell or redevelop Memorial	Option 3A - Memorial disposition	Working change	3	0	0	Only the 30-year horizon is populated
Option 4 - Reimagine Memorial as a community center	Option 4B - Developer-owned community-center leaseback	Working change	3	0	3	Lease economics unspecified
Option 4 - Reimagine Memorial as a community center	Option 4A - Town-owned community center	Working change	3	0	0	Only the 30-year horizon is populated

Unresolved Memorial functions

Wrestling program
Pickleball
Other Memorial recreation functions

Potentially blocking Option 1 requirements

Protect Senior Center access before Town Hall disposition
LRS pond and wetland due diligence
LRS Article 97 determination
LRS deed and title clearance

Missing economics

Only the 30-year horizon is populated. Sale proceeds, renovation cost, rent/revenue, tax and housing effects, delay/carrying cost, and clearance cost are not.

Do not interpret zero recorded blockers or risks as “risk-free.” The current-arrangement baseline still lacks a complete cost of keeping. The two developer-leaseback records also leave their economic terms unspecified.

Full connected-data view · Asset actions · Execution requirements · Risks · Scenario values

Evidence boundaries and next inputs

Update every 2021 assessment item to completed, open, superseded, rescoped, or newly verified and obtain current prices.
Load Middle School rated capacity, functional capacity, room utilization, enrollment by grade, and a current multi-year forecast.
Inventory current people, programs, space use, service dependencies, and complete operating cost for every BUC asset.
Define each alternative's renovation, relocation, transition, legal, property, financing, timing, service, community, and implementation consequences.
Do not treat partial facility allocations as total cost or potential savings.

Asset evidence CSV · BUC scenario register · Middle School capacity evidence · Coverage and boundaries