# Middle School and BUC Decision View — Evidence and Boundaries

## Purpose

This view creates a common starting structure for two major but distinct choices:

1. how to respond to the reported Wilbraham Middle School capacity problem; and
2. how to compare the four original Building Utilization Committee working scenarios.

It does not recommend an alternative, treat a working scenario as approved, or combine the two decisions into one project. It connects the evidence already collected and makes the missing decision evidence visible.

## Preserved BUC working scenarios

The report preserves the four original working scenarios without silently adding analytical variants:

1. Consolidate into Memorial School; sell Town Hall, Little Red Schoolhouse, and the former Police/IT building.
2. Maintain current approach with improvements.
3. Sell Memorial School; evaluate redevelopment of some properties.
4. Reimagine Memorial as community center.

The database does not yet define all functions, occupants, improvements, “some properties,” relocation steps, transition costs, legal prerequisites, restrictions, sale assumptions, redevelopment criteria, service effects, schedules, or implementation owners.

## Middle School capacity boundary

- The working decision premise supplied for this view is that Wilbraham Middle School is over capacity.
- Collected District disclosure evidence reports 613 students as of October 1, 2024 and projects 614 for 2025–26.
- The current reporting extract does not contain the official rated design capacity, functional educational-program capacity, room and schedule utilization, current enrollment by grade, or a current multi-year enrollment forecast.
- The report therefore does not calculate or assert a verified capacity percentage.
- The 2021 capital-needs assessment is building-condition and planning-cost evidence; it is not a capacity study.

## Asset evidence used

The focused view draws from these controlled extracts:

- `capital_asset_assessment_summary.csv`
- `capital_assessment_parcel_links.csv`
- `acct_facility.csv`
- `parcel_managed_asset_registry.csv`

It publishes three focused extracts:

- `decision_case_asset_evidence.csv`
- `buc_scenario_register.csv`
- `middle_school_capacity_evidence.csv`

## 2021 capital-needs boundary

- EBI Consulting's assessment is dated August 23, 2021 and used an original 2022–2031 horizon.
- Critical repairs, non-critical repairs, source-reported deferred maintenance, uninflated projection, and inflated projection are separate source measures.
- Deferred maintenance and the ten-year projection may overlap and are never added into one need total.
- The amounts are not current 2026 conditions or prices, approved projects, appropriations, commitments, actual spending, or proof that listed work remains open.
- Detailed recommendations, observations, and schedule occurrences remain `REVIEW_REQUIRED` until source review and a completed/open/superseded/rescoped/current-condition bridge are complete.
- Memorial School has two disclosed reconciliation exceptions; Little Red School House and the Former Police / IT Building each have one. Wilbraham Middle School and Town Hall have none in the four-metric property controls.

## FY2027 expense boundary

- The Town accounting extract explicitly maps partial FY2027 facility allocations to Memorial School, Little Red Schoolhouse, and Town Hall.
- It does not explicitly map the Former Police / IT Building or Wilbraham Middle School in `acct_facility.csv`.
- Missing facility allocation does not mean zero cost.
- The mapped amounts are not complete facility ownership cost, lifecycle cost, scenario cost, or potential savings.
- Middle School operating costs principally sit within the separate HWRSD assessment and District accounting scopes; the current Town facility extract does not isolate them.

## Evidence still needed to compare choices

- current condition and completed-work status;
- rated and functional Middle School capacity, room utilization, grade-level enrollment, program constraints, and multi-year forecasts;
- current people, programs, service dependencies, space use, and utilization for each BUC asset;
- complete operating, maintenance, renewal, staffing, technology, insurance, utility, transition, and lifecycle costs;
- defined alternatives, scopes, phasing, schedules, cost estimates, funding sources, and contingencies;
- title, deed, restriction, protected-status, vote, authority, procurement, and disposition evidence;
- service, education, accessibility, safety, community-character, environmental, historic, traffic, parking, and household consequences; and
- accountable implementation owners, milestones, measures, reporting cadence, and correction points.